Legal
Privacy Policy
Art Dental Studio · Last updated: July 20, 2026
- Introduction
Art Dental Studio is committed to protecting the privacy
and security of your personal and health information. This Privacy Policy explains
how we collect, use, store, and protect information gathered through our website
(https://artdentalstudio.com/) and through our dental services.
This policy complies with:
The Health Insurance Portability and Accountability Act (HIPAA)
The Florida Information Protection Act (FIPA), Section 501.171, Florida Statutes
Chapter 466, Florida Statutes (Florida Dental Practice Act)
The ethical guidelines of the American Dental Association (ADA)
2. Information We Collect
2.1 Information you provide directly
Full name
Phone number
Email address
Message content submitted through our contact form
Preferred location (Cooper City, Miami, or Kendall)
Two other parts of the website also collect information, and both are stored on our
server:
Blog newsletter. If you subscribe, we store your email address, the page you
subscribed from, your IP address and the date.
Blog comments. If you leave a comment, we store your name, your email address,
the text of the comment, which article it belongs to, your IP address and the date.
Comments are reviewed before they appear; your email address is never published.
2.2 Protected Health Information (PHI)
When you become a patient of Art Dental Studio, we collect health-related
information including but not limited to:
Medical and dental history
Treatment records and X-rays
Insurance information
Payment information
This information is considered Protected Health Information (PHI) under HIPAA
and is handled with the highest level of security and confidentiality.
2.3 Website usage data
When you visit our website, we may automatically collect:
IP address
Browser type and version
Pages visited and time spent
Referring website
Device type (desktop, mobile, tablet)
This data is collected through cookies and similar tracking technologies
for the purpose of improving website performance and user experience.
3. How We Use Your Information
We use the information we collect for the following purposes:
To respond to appointment requests and inquiries submitted through our
contact form
To provide, coordinate, and manage dental treatment
To process payments and insurance claims
To send appointment reminders and follow-up communications
To comply with legal and regulatory obligations under Florida law and HIPAA
To improve our website performance and user experience
To analyze website traffic through anonymized analytics data
We do not use your information for automated decision-making or profiling.
4. How We Share Your Information
Art Dental Studio does not sell, rent, or trade your personal or health
information to third parties under any circumstances.
We may share your information only in the following limited situations:
With your written authorization: We will share your PHI with other
healthcare providers only when you have provided explicit written consent.
With insurance companies: To process claims on your behalf, as authorized
by you during the intake process.
With business associates: Third-party vendors who assist in operating
our website or practice (such as appointment software providers) are bound
by HIPAA-compliant Business Associate Agreements (BAAs).
When required by law: We will disclose information when required by
Florida law, federal law, court order, or in response to a valid legal process.
5. Your Rights Under HIPAA
As a patient of Art Dental Studio, you have the following rights regarding
your Protected Health Information:
Right to access: You may request a copy of your dental records at any time.
Right to amend: You may request corrections to inaccurate information
in your records.
Right to restrict: You may request restrictions on how we use or share
your PHI, subject to applicable law.
Right to an accounting: You may request a list of disclosures we have
made of your PHI.
Right to a Notice of Privacy Practices: You are entitled to receive
our full HIPAA Notice of Privacy Practices, available at any of our locations.
Right to file a complaint: If you believe your privacy rights have been
violated, you may file a complaint with the U.S. Department of Health and
Human Services Office for Civil Rights at www.hhs.gov/ocr without retaliation.
To exercise any of these rights, contact us in writing at the address listed
in Section 9 of this policy.
6. Cookies and Website Tracking
Our website uses cookies — small text files stored on your device — to improve
your browsing experience. We use the following types of cookies:
Essential cookies: Required for the website to function correctly.
These cannot be disabled.
Analytics cookies: Used to understand how visitors interact with our
website. Data collected is anonymized and aggregated.
Preference cookies: Used to remember your location preference and
other settings.
You may disable non-essential cookies through your browser settings at any time.
Disabling cookies may affect the functionality of certain parts of our website.
We do not use cookies to serve advertising on this website.
We do, however, use measurement tools that may share information with third-party
platforms, and we would rather say so plainly than leave you with a promise we
cannot keep:
Our website loads Google Tag Manager and Google Analytics. Google receives
your IP address, the pages you visit and how you reached us.
Our tag manager is capable of loading additional measurement or advertising tags —
including Meta and TikTok — without a change to the website's code. Which tags are
active at any given time is a setting, not something visible in the page itself.
We maintain a server-to-server connection that can forward appointment-request
details to TikTok's advertising platform, with the email address and phone number
converted into a code (hashed) rather than sent in the clear. Its purpose is to match
a request to the campaign that brought you here.
If you would prefer not to be included in this, you can disable non-essential cookies in
your browser and use the opt-out controls that Google, Meta and TikTok each provide.
7. Data Security
Art Dental Studio implements administrative, physical, and technical safeguards
to protect your personal and health information, including:
Encrypted data transmission (SSL/TLS) on our website
Secure storage of patient records in HIPAA-compliant systems
Access controls limiting PHI access to authorized personnel only
Regular security assessments of our digital systems
In the event of a data breach affecting your personal information, we will
notify you as required by the Florida Information Protection Act (FIPA)
and HIPAA Breach Notification Rule within the legally required timeframes.
8. Data Retention
We retain patient health records for a minimum of 7 years from the date of
the last treatment, or until a minor patient reaches the age of 18 plus 4
years, whichever is longer — in accordance with Florida Administrative
Code Rule 64B5-17.002.
Website contact form submissions are retained for a maximum of 12 months
unless a patient relationship is established, in which case they become
part of the patient record.
9. Children's Privacy
Our website is not directed at children under the age of 13. We do not
knowingly collect personal information from children under 13 through
our website. If you believe a child under 13 has submitted information
through our website, contact us immediately at the information below
so we can delete it promptly.
For patients under 18, all consent and privacy authorizations must be
provided by a parent or legal guardian.
10. Changes to This Privacy Policy
We reserve the right to update this Privacy Policy at any time to reflect
changes in our practices or applicable law. When we make changes, we will
update the "Last updated" date at the top of this page. We encourage you
to review this policy periodically.
11. Contact
For questions, requests, or complaints regarding this Privacy Policy or
the handling of your personal or health information, contact us at:
Art Dental Studio — Privacy Officer
18482 NW 67th Ave, Hialeah, FL 33015
Phone: (305) 922-2262
Email: [email protected]
Website: https://artdentalstudio.com/
